Import
Drop your documents
PDF, JPEG, PNG and TIFF up to 50 MB. The real file type is checked from its content, not just its extension.
ArchiveFlow · SaaS platform
Digital archives,
encrypted and searchable.
A document management platform for SMBs and professional firms: every document is encrypted, read by OCR, indexed and shared in a controlled way.
- Hosted in Canada
- AES-256 encryption
- French and English OCR
- Audit log
Built for those who
keep sensitive documents.
-
SMB
Small and medium businesses
Contracts, invoices and staff files brought together in a single encrypted space, instead of scattered shared folders.
- Archive organized in folders
- Team access according to role
- Find a document by its content
-
FIRMS
Accounting firms and notary offices
Sensitive documents to keep and exchange with your clients, without sending them as email attachments.
- Password-protected share links with expiry
- Whole folders shared as a ZIP archive
- Every access recorded in the audit log
-
TRACEABILITY
Teams that must be accountable
Know who viewed, changed or shared what, and be able to go back to an earlier version of a document.
- Five roles, from auditor to administrator
- Versions kept, each one encrypted
- Audit log of every action
From file to
findable document, in 5 steps.
Reading
Background OCR
Tesseract reads the text page by page, in French and English (language adjustable per document), with automatic retries on failure.
Security
Per-document encryption
Each document, and each of its versions, has its own encryption key (AES-256-GCM). Actions are recorded in the audit log.
Organizing
Folders and versions
Organize documents in a folder tree, keep version history and assign roles to your team.
Finding
Search and sharing
Full-text search with highlighted excerpts, at document or page level. Share through a secure link, with or without a password.
Everything you need to
archive without compromise.
Secure import
Drag-and-drop upload, real file-type validation and a 50 MB limit per document.
French and English OCR
Page-by-page text recognition, language adjustable per document, bulk reprocessing available. A confidence score is recorded for every document.
Full-text search
Search the content of all your documents, ranked by relevance with highlighted excerpts, at document or page level.
Per-document encryption
Envelope encryption: a key unique to each document and each version, encrypted with AES-256-GCM. Files are stored encrypted.
Folders and versions
Folder tree up to 10 levels deep, reversible deletion and version history, each version downloadable separately.
Roles and audit log
Five roles: auditor, reader, contributor, archivist and administrator. Every action on documents is traced.
External sharing
Random 256-bit links, optional password, expiry, view or download permission, counter and ZIP archive of folders. Email notification on each share.
Administration
Organization statistics, user management and invitations, OCR reprocessing, service status and OCR activity analytics.
AI agents (optional)
Five agents suggest a classification, tags, duplicate or inconsistency detection. Every suggestion is approved or rejected by a person.
The five AI agents
- Quality control
- Classification
- Tag and metadata suggestions
- Duplicate detection
- Metadata consistency
The agents are optional. When enabled, an excerpt of the recognized text (12,000 characters at most) is sent to the Google Gemini AI service for analysis; without a configured API key, no agent runs and no content is transmitted.
Security first,
compliance supported.
ArchiveFlow brings together the technical measures behind good handling of sensitive documents: encryption, isolation, access control and traceability.
Encryption
One key per document and per version, encrypted with AES-256-GCM.
Isolation
Each organization has its own database schema.
Access control
Five roles and protected shares, with rate-limited password attempts.
Traceability
Audit log of actions on documents and version history.
ArchiveFlow is hosted in Canada. The only exception: if you enable the optional AI agents, an excerpt of the recognized text is analyzed by Google’s AI service (see above). ArchiveFlow helps meet the requirements of Quebec’s Law 25 and PIPEDA (controlled access, traceability, encryption), but an organization’s compliance also depends on its own practices. We can support you: see our Law 25 compliance service.
Pricing
A tailored
offer.
ArchiveFlow offers are set according to the size of your organization: number of users, volume of documents and the options you need. Request a demo to receive a quote.
FAQ
Frequently asked questions
Which document formats are accepted?
PDF, JPEG, PNG and TIFF, up to 50 MB per file. The real type is verified from the file’s content.
How accurate is the OCR?
It depends on the quality of your scans. ArchiveFlow uses Tesseract in French and English (default, adjustable per document) and records a confidence score for each document. The quality control agent, if enabled, can recommend a rescan.
Are my documents encrypted?
Yes. Each document and each version is encrypted with its own key (AES-256-GCM) before being stored. Access and actions are recorded in the audit log.
Where is my data hosted?
ArchiveFlow is hosted in Canada. If you enable the optional AI agents, an excerpt of the recognized text is sent to Google’s AI service for analysis; without them, no content leaves the hosting.
Who can see my documents?
The users of your organization, according to their role (auditor, reader, contributor, archivist, administrator). Each organization’s data is isolated in a separate database schema.
Do the AI agents send my data outside?
Only if enabled: an excerpt of the recognized text (12,000 characters at most) is then sent to the Google Gemini AI service. Without an API key, no agent runs and no content is transmitted. Every result is approved or rejected by a person.
How do I share a document with a client?
Through a random link, with optional password, expiry date, view or download permission and a counter. A whole folder can be shared as a ZIP archive. Repeated password attempts are rate-limited.